Storing Information

In today’s world, access to information has become extremely convenient and efficient. However, with this convenience comes an increased risk of information theft and/or loss. As such it becomes more important than ever to ensure that appropriate measures are taken to maintain the integrity of information held by a business.

Restricted access to the system

There are a number of reasons that you may wish to restrict access to information. Perhaps it’s restricting the access for internal staff, there may be documents or information that you don’t want your employees to access or edit (for instance compensation information). Another obvious example is confidential information that you might take from customers, clients or even vendors. Your business may have other concerns as well, such as competition. It may be detrimental if a competitor was to access financial information.

Given the potential severity of some of the situations where confidentiality is breached, it is imperative that appropriate measures and safeguards are in place to ensure that the information is protected. When in doubt it is always best to contact an expert to ensure that all information is stored, accessed and transmitted appropriately.

Regular backups

A backup strategy is one of the most important function of an information system. There are a number of situations that can result in data loss such as:

  • hardware failure
  • software failure
  • user mistakes or errors
  • intentional or malicious data destruction
  • disasters such as floods or fires.

The loss of information can result in massive inefficiencies through rework, or even worse complete loss of data. As such it is crucial that a backup strategy is in place to ensure that the impact is mitigated.